How to Use Online Tools to Enhance Your Remote Work Squad’s Productivity?
The COVID-19 pandemic has taught many companies and organizations the importance of remote working. And ever since then, several companies have switched to remote working environments.
Remote working is a budget-friendly option for organizations and comforting for employees, as they can work at their pace. But it also brings a lot of challenges. And one of them is decreased productivity. But fortunately, there are ways to enhance employees’ productivity who’re working remotely. And one of the ways is to use online tools. But how can online tools prove helpful in improving productivity? Let’s explore the answer to this question here.
Use Project Management Tools to Assigns Tasks and Track Progress
While you can physically assign tasks, set deadlines and track the progress of the in-house team members, doing the same for your remote squad is also essential. But how can you do that? Well, the answer to this question lies in using project management tools.
Some popular tools like Asana, Jira and Trello are the most renowned project management software for assigning tasks, setting deadlines and tracking the progress of projects. These tools centralize each project’s information as a visual overview. So, you can use them to collaborate, stay organized and prioritize tasks effectively. And eventually, using project management tools like the entries mentioned above will make it easier for you to measure the productivity of your remote squad members.
Minimize Communication Barriers via Communication and Collaboration Tools
Communication is the key to any project’s success. And while in-house team members can communicate with their team leader and members whenever they want, this benefit isn’t available to the members of the remote squad. This issue can lead to a communication barrier, ultimately downgrading the remote squad’s productivity. But you can overcome this issue by asking the remote squad members to use communication and collaboration tools.
Communication and collaboration tools, such as Google Workspace, Slack and Zoom, allow people from all over the globe to work as if they’re working together in a physical environment. But how? Well, these tools provide features such as:
- Chatting.
- File sharing and storage.
- Integration support.
- Screen recording and sharing.
- Video conferencing.
So, with the help of features like these, you can maintain a sense of camaraderie with your remote squad members, despite having physical distance. And that camaraderie will ultimately result in better productivity.
Leverage Paraphrasing Tools for Adaptive and Engaging Content Creation
Content is everywhere. In fact, every organization has to deal with it at some point, be it for blogs, marketing materials, presentations, reports, or websites. But when it comes to using the same content for different purposes, organizations often do everything from scratch. This hinders their productivity. But that won’t happen if you incorporate a cutting-edge technology-based paraphrasing tool like the one from Paraphraser in your content creation system.
Since all the modern technology-based rephrasing tools work on Natural Language Processing (NLP) and GPT-3 or later versions of this model, they can quickly restate an existing text differently. So, instead of starting from scratch, remote employees can rephrase their existing text to create a diverse range of content. Doing so will save their time and make them more productive because they can use the saved time elsewhere.
Similarly, it is common for remote employees to feel isolated, which can hinder their productivity. This loss of productivity will result in writer’s block, especially if the members of the remote squad are all writers. And when writers try to write during writer’s block, they often write dull content. But there is no need to worry because remote writers can convert their blandly written content into engaging using the paraphrasing functionality of LLM-based chatbots like the one from ChatGPT or an AI-based tool like the one mentioned above. This way, remote squad members, especially writers, will remain productive even during writer’s block.
Implement Time Tracking Tools to Optimize Team Performance
A huge part of your employee’s productivity relies on whether they complete the assigned task within the specified time frame or not. Therefore, another way of enhancing your remote squad’s productivity is to ask them to install and run time-tracking tools on their systems. But how will this prove helpful in improving productivity? Let’s find out.
Since time-tracking tools, such as Harvest and Toggl, can monitor the time spent on a task, when you manage these tools and ask your remote squad members to run them on their systems, you can instantly identify the bottlenecks in your workflow. And by taking action against the identified bottlenecks, you can optimize the workflow and improve your squad’s productivity.
Automate Plagiarism Detection Through Accurate Plagiarism Checkers
No matter the type of organization you run, you often have to deal with plagiarism issues. And since there are multiple ways to identify plagiarism, going through all those ways to ensure content originality can be time-consuming. So, if this is the situation of your remote squad team members, you can recommend some reliable plagiarism checkers. Why?
Well, simply because reliable plagiarism detectors work on advanced AI and deep search techniques. So, they can instantly identify the traces of plagiarism within the entered text by comparing it against billions of sources. This way, the results will not only be accurate but quick too.
But now, the big question is the identification of reliable plagiarism detectors. In our journey of running an organization, we have found Turnitin and Grammarly as the most accurate paid plagiarism detectors. But if you want to try out a free tool, we recommend the one from Editpad. In fact, here is an example in which we’ve used a text sample from the internet and modified one of its lines in order to test the accuracy of this free tool:
And as you can see, the recommended free plagiarism checker has accurately spotted the traces of plagiarism. So, that’s how you can either pick a free or paid tool for your remote squad to optimize their plagiarism detection aspect and guide them toward better productivity.
Use Recognition Tools to Maintain a Positive Culture
Humans need recognition to keep performing better. And this claim is 100% true for the employees of an organization. Therefore, the last way to enhance your remote squad members’ productivity is to recognize and appreciate their efforts. And since these are the times of technology, let’s see how you can use online tools in such a situation.
Tools such as 15Five and Bonusly are made for organizations so they can acknowledge the efforts of their team members and encourage them to perform even better. So, with the help of tools like these, you can foster a healthy environment with your employees. And let’s be real; such an environment is guaranteed to improve your employee’s productivity.
Conclusion
All in all, online tools become necessary, especially for organizations that work in a remote environment. But using such tools will only prove fruitful if one knows how to use them. And that’s what we’ve covered in the above discussion.
In the above blog, we’ve discussed how various work from home productivity tools can improve the workflow of organizations that work remotely. Some of those tools are project management tools, communication and collaboration platforms, time-tracking tools, task automation software and employee engagement platforms.
Thus, by embracing such tools and tailoring them according to your team’s specific needs, you can witness the transformative power of technology in remote work environments.